INTRODUCTION

Emmanuel Church is looking for a parish office administrator who would enjoy supporting our religions community.  Familiarity with liturgical (formalized religious) worship is desired, though not required.

POSITION SUMMARY

Under the supervision of the Rector, the Parish Administrator provides general office support to the parish, staff, vestry, volunteers and committees, in order to empower the ministries and mission of Emmanuel Church. This work includes, but is not limited to, communication and marketing work sufficient to meet today’s rapidly changing world; data and records management; phone and email support; supplies and inventory management; scheduling and managing use of church space; and scheduling and collaborating with volunteers. The Parish Administrator should be, efficient, detail-oriented, and professional with a welcoming disposition and willingness to serve all who come to Emmanuel.

1.     QUALIFICATIONS

  • Excellent oral and written communication and interpersonal skills.
    • Experience in a church, other ministry, or nonprofit setting is preferred.
    • An associate degree in administration, communications, office support, or related area, is preferred.

2.     KNOWLEDGE, SKILLS, AND ABILITIES

  • Effective communication skills, both verbal and written, including proofreading and editing.
    • Proficiency in the following: Pages and/or MS Word, and/or Google Docs and Excel as well as at least familiarity with WordPress; Facebook;; MailChimp; and ability to learn the Online Church Directory database management platform.
    • Organizational skills, including time management, project coordination, and prioritization.
    • Proficiency in social media management, website management, and marketing.
    • Ability to effectively manage workload and work under pressure and deadlines.
    • Ability to maintain confidentiality regarding persons and information.
    • Must pass background investigation, and safeguarding trainings complying with diocesan requirements.

3.     ESSENTIAL DUTIES

 INFORMATION MANAGEMENT

  • Maintain a functional system of communication with the parish.
    • Maintain parish records, including membership, , and other operational data, keeping them up-to-date and accurate.
    • Produce reports, directories, and other documents from parish records under the direction of the Rector, vestry, and committee leadership, on a timely basis.
    • Coordinate the parish calendar to facilitate building use by internal and authorized external groups.
    • Assist with creating and managing the church’s online presence.
    • Produce and distribute weekly parish newsletter by email as well as regular mail to those that request regular mail
    • Assist with creating, preparing, and distributing marketing materials, as directed.
    • Maintain effective hard copy and electronic filing systems to meet parish needs
    • Maintain Register of Church Membership and Rites

ADMINISTRATIVE SUPPORT

  • Provide a welcoming and helpful presence in the parish office.
    • Respond to requests for information and resources via email, telephone, and in- person visits.
    • Provide administrative support to the Rector and Assistant Priest as well as Wardens and Treasurer as requested.
    • Provide administrative support to vestry or other committees.
    • Coordinate preparation of Annual and Parochial Reports in the first quarter of each year and submit them as required.
    • Place orders for supplies and equipment as authorized.
    • Communicate regularly with the Custodian and Junior Warden about facilities-related needs.
    • Collaborate with Clergy, Music Director, Treasurers, bookkeeper, and other members of the staff.
    • Sort incoming mail and send parish mailing and other outgoing mail.
    • Manage applications, records, and for the church columbarium.
    • Provide instruction on using the A/V systems in the Parish Hall, Benson Hall, and the Church after training.

LITURGY SUPPORT

  • Develop familiarity with Episcopal liturgy resources.
    • Assist the Rector with creating, preparing, and proof-reading worship materials for Sunday mornings and any other services/events.
    • Coordinate lectionary and ministry as well as coffee hour schedules, sending reminders and information as needed.
    • Maintain the wedding guidelines, burial policies, newcomer information and coordinate with those requesting information as needed; maintain the registers related to each of these.
    • Maintain columbarium records, order supplies and assist with committals.

Note: This description is not intended to include all responsibilities, as additional duties may be assigned, and existing duties may be adjusted at any time.

4.     HOURS & COMPENSATION

This position is sixteen (16) hours per week. The hourly rate will be $23.87.

Office hours:              Tuesday, Wednesday, Thursday, Friday           

5.  APPLICATION

To apply, send a resume and a cover letter detailing your interpersonal communication strengths and office experience to berto@orcasepiscopal.org. Please include the phrase “Parish Administrator” in the subject line. Call Fr. Berto at (360) 386-5282 if you have additional questions.